We help Trip Leaders...

...ditch paper registration and collect permission slips. No more chasing trip payments.

Trip leaders will love you

We give your trip leaders special features which help them collect the data and payments you need to book the trip. Then, we generate all the reports you need as a tour operator.

  • No More Paper Registration Forms
  • Collect Medical History & Allergies
  • Send Email & SMS Announcements
  • See Who's Paid & Registered
  • Distribute Fundraising Money
We'd love to give you a personalized 30-minute demo.
Schedule a 30-minute demo

How Trip Leaders use GroupCollect

Your trip leaders will have a special registration link for their passengers to use for registration and payments.
  • Paperless Registration

    Instead of collecting paper registration forms and following up with passengers about deposits and progress payments, trip leaders simply direct their passengers to go online and register for their trip.

    Customizable Passenger Registration
    • Full Passenger Name
    • Emergency Contact Info
    • E-Signatures on Permission Slips
    • Medical History & Allergies
    • Select Meal Pre-Orders
  • Stressless Trip Payments

    Trip leaders are busy. Now, they can automate passenger payment reminders. GroupCollect gently reminds the passengers of upcoming trip payments.

  • Upgrade Your Trip

    Trip leaders can work with tour operators to create additional excursion add-ons and sell them directly to the passengers.

    Tour Operators can sell add-ons like:
    • Baseball Game Tickets
    • Group Travel T-Shirts
    • Flight Upgrades
Trusted by Industry Leaders
here's just a few....
Ready to see the product?

We'd absolutely love to show you the GroupCollect platform. We built this product to meet the needs of our own group travel company and gathered feedback from dozens of other tour operators to create something we're really proud of.

Schedule a 30-Minute Demo
With GroupCollect
The Benefit

Sadly, trip leader do not properly describe how wonderful the trip will be to their potential passengers.

Tour Operators have control over the way the trip is presented to their potential passengers. You'll finally be able to explain the value of a tour properly.

Now you'll have control over how your tour packages & excursions are described. You'll have greater participation and so, more sales and more revenue!

Trip leaders are notoriously bad at estimating the number of passengers who will participate. You waste so much time getting quotes and deposits using those bad estimates. 

You'll have more accurate passenger estimates, so more accurate quotes for tour packages, shuttles, flights, and hotel blocks.

Having an accurate participation count means fewer cashflow mistakes and more accurate group pricing from the beginning of the trip.

You receive handwritten paper registration forms. These forms then need to transcribed.

With GroupCollect, passengers register online. This means goodbye to paper registration forms, and fewer mistakes with passenger information.

Current and correct information straight from the passenger or guardian. Fewer name changes and way less confusion.

Trip Leaders collect checks from parents, passenger, and guardians, then process and consolidate them into one payment to the tour operator.

Parents, passengers and guardians pay their deposit and trip payments to you directly. It's a more transparent way to plan the trip and run your business.

Direct deposits and payments from passengers mean fewer cashflow delays.

Trip leaders call parents, send paper note reminders, email and chase trip payments.

Passengers receive email notifications as payment reminders.

Reduce cancelations. Email notifications are a more effective way of collecting payments, which means a higher rate of participation.

Trip leaders manage the participant list manually. As the trip leader builds rooming lists, flight lists, and bus lists, this ever-changing participant list becomes impossible to organize.

The collaboration between the tour operator and trip leader becomes less problematic with one shared web-based participant list.

Accurate information saves you headaches.

Communication and Safety

Communication and Safety

Communication and Safety

A quick video walk-thru

This isn't all the features, just a few highlights.

Trusted by the best in the biz

We're always looking for partnerships with industry leaders & industry newcomers.

Ready to make life easier?

Camille & Kiran don't bite, Bud does.

Schedule a 15 minute demo and see all the cool features for yourself. Bud, Camille, and Kiran will walk you through all the workflows and answer your questions in their 15 minute screen-sharing session with you.

Demo Request